The Employment Training Panel (ETP) recognizes that privacy is a fundamental right, without exception. Any Personally Identifiable Information that is collected or maintained by ETP will be administered in strict compliance with the Information Practices Act of 1977 (California Civil Code section 1798, et seq.) and the Federal Privacy Act (Public Law 93-579; 5 U.S.C. sections 552a, et seq.). ETP also follows State of California requirements for the electronic collection of information (California Government Code section 11015.5).
Personally Identifiable Information
ETP will collect personal information relevant to specific purposes that are enumerated at or prior to the time of collection, in a privacy notice included on or with the form used to collect said personal information. (California Government Code section 11019.9(b)(2).
ETP collects Personally Identifiable Information only as needed, which includes, but is not limited to:
- Trainee Name
- Trainee Social Security Number
- Demographic Information (e.g., age range, ethnicity and education)
- Combination of Information (e.g., birthdate, zip code and gender)
Security and Electronic Transmissions
ETP employs a variety of security controls for hard-copy printing and storage. The same is true for electronic data entry, storage, and transmission. Examples of security controls include, but are not limited to: secured storage areas and audit trails; password protection and user verification; data encryption; and confidential transmissions.
Each electronic account maintained by ETP is protected by a user ID, password, and PIN. Data submitted to ETP via this website or by e-mail is not encrypted or otherwise secured. Only data submitted via the https site is encrypted.
Please be advised that you are the one responsible for protecting the confidentiality of your user ID, password, and PIN. In general, be aware that electronic transmissions are inherently not secure. Do not submit personally identifiable, confidential, or proprietary information by electronic means unless you are willing to accept this inherent risk.
Public Records, Storage, and Retention
ETP will not distribute or sell any electronically collected Personally Identifiable Information about users to any third party without the user’s written consent, except as required by law. ETP staff only uses this type of information as statutorily required or on a need-to-know basis in order to provide information or services. Personally Identifiable Information will not be disclosed, made available, or otherwise used for purposes other than those specified in this Policy, except with the consent of the subject of the data, or as authorized by law or regulation. However, notwithstanding the foregoing, some information regarding an individual’s ETP-funded training may be disclosed to the public if it is specifically requested under the California Public Records Act (California Government Code sections 6250, et seq.). Personally Identifiable Information is generally exempt from disclosure, and the user has the right to have any electronically collected Personally Identifiable Information deleted by ETP without reuse or distribution. Contact the Information Security Officer (ISO) identified at the end of this Policy for making such a request.
ETP does not store Personally Identifiable Information any longer than is required for business operations, in conformity with State of California record retention standards. Once retention of this type of information is no longer required, if stored electronically, then it is destroyed by purging or magnetic degaussing/erasing. If stored in hard-copy, then it is shredded or removed by other means of confidential destruction. All Personally Identifiable Information that is electronically stored by ETP may be destroyed 10 years from the date of termination of the applicable ETP contract giving rise to collection, use, and storage of said Personally Identifiable Information.
Publication and Liability
Information published or distributed via this website may be copied and used by the public except for copyright-protected text, images, and symbols. ETP assumes no liability for the improper or incorrect use of information that is published or distributed via this website.
Cookies and Session Identifiers
ETP may review basic information about its own website using Google Analytics®, a software program that conveys the visitor’s network location (IP Address). However, ETP does not publish this information.
In addition, the browser for the ETP website may place and subsequently retrieve simple text files called “cookies” that identify your time of date of access, and are sent with each visit you make to a subsequent web page or graphic. The cookie does not disclose Personally Identifiable Information, and are only used to monitor activity on this website.
The cookie operates through a session identifier, which is a unique alphanumeric string randomly generated by the web server for each new visit. The session identifier itself contains no Personally Identifiable Information. When you leave this website, close your browser or turn off your computer, the session identifier is destroyed and cannot be used again. It is flushed from your browser memory immediately and flushed from the ETP server after 20 minutes of user inactivity.
If you have questions or concerns regarding this Policy, please contact:
Information Security Officer (ISO)
Employment Training Panel
1100 J Street, 4th floor
Sacramento, CA 95814
Policy Effective: July 2015
Policy Revised: July 2022