April 6, 2020

Sacramento –

Cal-E-Force News

UPDATE:

Cal-E-Force Update and System Releases

Since the initial Release of Cal-E-Force in July 2019, a number of features have been added and some have been refined.  The majority of users have helped to identify areas for refinement and some of these changes have already been made.  We have also been able to change some of the new features that the Panel approved. This was done in record time.

While the project team has been very busy developing the full Cal-E-Force System, based on extensive inputs from a wide range of stakeholders, the Corona Virus is having an impact on our implementation schedule. The schedule is being revised to allow more time for stakeholder demonstrations, the incremental migration of legacy contracts, and the startup of the full application process. This will all be supported while staff are working remotely.

As of April 1, 2020 we have done the following:

  1. The project team has planned for an additional 6 major releases to productions with 3 to 4 minor releases. We have completed 3 of the major releases and 1 of the minor releases. These releases completed the necessary fiscal, monitoring, and audit functions for internal staff. These processes are some of the most complex elements of Cal-E-Force and took approximately 8 months to design, test and integrate into production.
  2. Completed a series of stakeholder input sessions and legacy Multiple Employer Contractor (MEC) sandbox use and demonstrations.
  3. The team has been completing the demonstration version for user registration, pre-application, eligibility and application processes. These features will be part of the major releases of Cal-E-Force. Plans are being made to provide demonstrations of these features and allow for Stakeholders to work with the functionality in the sandbox. This will occur over the next few months.
  4. A tremendous amount of work has also been put into the certification process for participating employers. This will be part of Release 2.3.1 and will be demonstrated for Stakeholders in the next month or so. With this last major component our valued MEC stakeholders can be supported in Cal-E-Force. Again it is planned to demonstrate and gain inputs from our Stakeholder community prior to production release.
  5. We have been working with a group of MECs to gain exposure to Cal-E-Force. They did not have ETMS contracts so were not part of the Phase 1 implementation efforts. The system design, look-and-feel, and uploads were welcomed by the group. We look forward to continuing with their inputs to finalize the last features of the systems, but also in testing the migration of legacy contract.
  6. Legacy Migration planning and testing has been going on for about 4 months. We are getting close to testing the migration in the sand box with some of our stakeholders. As stated, the migration will NOT all be done as a Big Bang, but migrated over a period of time. The plan is to target groups of 50 to 100 contracts at a time. We have had many that want to move to Cal-E-Force will be working with them through the summer months.
  7. We continue to refine and analyze the system upload processes. We now have provided all the uploads, including the two (2) Computer Based Training (CBT) uploads. We have a few stakeholders that have helped improve these processes and we are still looking at how to manage the time requirements for the uploads. It should be stressed the upload will never be instantaneous as time is needed to allow for unlimited number of uploads at one and to complete the error checking and data reconciliation process. We have been completing timed tests and are going to be publishing the estimated upload times as an FAQ. More to come on uploads.
  8. Electronic signatures for invoices, application and contracts will be part of the full system release. More to come on these features when we complete the customer demonstrations over the next few months.
  9. Upload options for sensitive employer data is on the priority list for implementation and will be pursued once the policy committee and legacy have completed their analysis.