September 5, 2019

Sacramento –

Cal-E-Force News

UPDATE 9/5/2019: External user session for “CBT UPLOAD FUNCTIONALITY”:
Last week the ETP Cal-E-Force Team uploaded Release 1.2 of Cal-E-Force, which included functionality allowing external users to upload CBT hours and edit the hours as needed. We will be holding two sessions demonstrating the CBT upload functionality as follows:

  • Monday, September 9, 2019 at 2:00 PM
  • Wednesday September 11, 2019 at 11:00 AM

If you wish to attend the webinar, please register at https://attendee.gotowebinar.com/rt/9123003519243257357. The session phone number, audio access code, webinar ID, and a confirmation email will be provided upon registration.

Cal-E-Force Help Desk

For any questions please contact the Cal-E-Force help desk

Open: Monday-Friday 9:00am – 12:00pm & 1:00pm – 4:00pm

Phone: 844-729-2070

Email: ETPCalEForce@etp.ca.gov

Update 8/29/2019: Release 1.2: On August 29th, ETP will upload Release 1.2 of the Cal-E-Force System.  This release will provide some enhancements for External Stakeholder including:

Invoice Processing

  • External Users will now be able to create a “draft” invoices using upload invoicing information

  • External User will be able to drop trainees using the Create Invoice Button

  • The calculation for retention end date has been corrected to 90 days 

CBT Hours Upload Features

  • The system will now allow external users to upload CBT hours and edit the hours as needed

  • This feature will remove the requirement to email CBT hours to Cal-E-Force administrator

Release information has been updated and published on the Cal-E-Force reference cards, videos and training materials as needed. These are posted on the ETP Website. Additional training sessions on the CBT upload process will be provided over the next two weeks. Sign up information on the training will be posted on the web site on September 3th.

Update 8/16/2019: Release 1.1: On August 16th, ETP will upload Release 1.1 of the Cal-E-Force System. This release will provide some enhancements for External Stakeholder including:

  • Invoice Processing
    • Both internal and external users will be able to view invoices. Invoice print form will be available to external users via attachment.
    • Cal-E-Force will notify external users when invoices are submitted and approved. 
  • Enhanced Add/Edit Hours Tracking
    • The system will now enforce the maximum number of hours per trainee permitted by the Job Number on the contract.
    • The system will display an error on training records submitted after the trainee hits the maximum.

Release information has been updated and published on the Cal-E-Force reference cards and training materials as needed. These are posted on the web site.

Update 7/23/2019: In Draft Status: Some of the contracts in Cal-E-Force have an invoice that is showing an “In Draft” status.  It was “In Draft” when it was brought over from ETMS to Cal-E-Force.  The users connected to the accounts will be receiving an email from Cal-E-Force. Please reply to this email and notify if you would like to submit or delete this invoice. Our team will be able to change the status of the invoice for you. Thank you for supporting our Cal-E-Force start up efforts.

Update 7/19/2019: Cal-E-Force System for ETMS migrated contracts now OPENED: Emails with user’s usernames and a link to set up passwords was sent from the Cal-E-Force system on July 19, 2019. If you are an administrator, you can also add additional system users.

If you need assistance within the system, in Cal-E-Force there is the ability to directly contact the Command Center and assigned staff.  This is done by selecting the “contact us” link on their profile within the system.

With the launch of the system, the ETP team will now be developing an updated features release schedule and making that available to our users.

There are also new features and enhancements for Cal-E-Force that have been developed since the sandbox was made available.

  • A listing of these features will be kept current and published on the ETP website on the Cal-E-Force General Info Page (see button to page below).

All Cal-E-Force general information now has it’s own page on ETP’s website. This page includes reference guides, FAQs, copies of past presentations and more! Click the button below to view the page and continue to check this page for updates on Cal-E-Force.